GENERAL INFORMATION, RULES & REGULATIONS
I) The Exhibition:
-Industrial Fair
- Steel & Power Expo
- Industrial Expo
-Gems & Jewellery Fair
-Garment Fair
2) Organisers:
Indore Infoline Pvt. Ltd.
Corporate Office: INFO-HOUSE, 246, Greater Brijeshwari, Opp. Sch. No. 140, Pipliyahana Chouraha, Indore-452001 (MP)
Tel.: 0731-4093000
E-mail: mail@bharatinfoline.com; iyp_ind@yahoo.co.in www.bharatinfoline.com
Branches:
Nagpur : 200, Umashankar Apartment,
Kumar Backery Building, Gokulpeth,
Tel No.: 0712-3559134
3. TIMINGS
Timing: 11.00 am to 8.00 pm
4) Facilities Approved
- The following are the complimentary booth amenities: Octonorm System Construction, Facia Name, floor carpeting, 3 spotlights, 1 power point 5amp, 1 table, 2 chairs & 1 wastepaper basket for every 9 Sq. mt. built up stalls (Jewellery).
• Exhibitors are particularly requested to avoid designs which block or box-in other Exhibitor’s stalls, gangways, fire points, extinguishers or emergency exits.
• No stall should be designed to go beyond 2.4 mt in height. Exhibits and display should not exceed this limit.
• Mezzanine Floor will not be allowed and will only be considered.
• Payment for additional materials and power taken at the venue has to be made immediately by cash.
5) Extra Furniture & Fitting
Exhibitor’s requirement of extra furniture/fixtures should be ordered along with duly filled in Furniture and Electrical Requisition Form 30 days prior to start of exhibition.
6) Failure to exhibit
Any organisation which, having signed a contract for exhibition space, fails to exhibit whether or not for any reason of the Exhibitor’s own choosing and has not been released from the Contract by the Organisers shall be liable for the full amount stated in the contract plus any additional costs incurred by the Organisers as a result of such failure to exhibit. These terms cannot be varied under any circumstances.
7) Exclussive Liability
The Organisers, their servants or agents shall not be liable for the safety of Exhibitors, their servants, agents, contractors or invitees during the exhibition nor for any exhibits, articles or other property of whatever kind brought into the exhibition by Exhibitors, their servants, agents contractors or invitees or members of the public. The Organisers shall not in any event be held responsible for any restriction or conditions which prevent
The construction, erection, completion, alteration or dismantling of stands or the entry, sitting or removal of exhibits, or for the failure of services or amenities provided by the hall landlords or other thirds parties.
8) EXHIBITOR’S INSURANCE
Exhibitors shall make sure that they are fully covered by insurance including, but not restricted to, all risks on their property, exhibits or articles of any kind, public liability and comprehensive protection against any loss or damage caused by any circumstance.
Whatsoever whether by reason of fire, water, theft, accident or any other cause, the Exhibitor shall insure against, indemnify and hold the Organisers harmless in respect of all cost, claims, demands and expenses to which the Organisers may in any way be subject as a result of any loss or injury arising to any person (including members of the public or the Organizer’s staff, agents or contractors) or property whomsoever caused as a result of any act or default of the Exhibitor, his servants, agents or contractors or invitees. If the Organisers so demand the Exhibitor shall provide proof to the Organisers that the Exhibitor has adequate insurance cover. Exhibitors must ensure that their temporary staff and the staff servants, agents or contractors are insured against claims for workman’s compensation. The period for which such insurance shall be maintained shall run from the time the Exhibitor or any of his servants, agents or contractors first enters the Exhibition venue, and to continue until he has vacated the Exhibition grounds and all his exhibits and property have been removed.
9) SUBLETTING OF STANDS
The Exhibitor must not transfer, dispose of, part with or otherwise sublet the whole or any part of his site, whether for financial consideration or otherwise. The Exhibitor must, if he is an agent, distributor or licensee should state at the time of contract the names of the principals to be represented. This does not prohibit an Exhibitor displaying the products of a principal for whom he becomes agent, distributor of licensee after the time of contract, with the prior written permission from the Organisers.
10) FORCE MAJEURE
The Organisers shall not be liable to the Exhibitors by reason of any cancellation or part time opening of the Exhibition, either as a whole or in part, for any non-performance of their obligations under this contract for any amendments or alterations to all or any of the Rules and Regulations of the Exhibition in each case to the extend that such occurrence is due to any circumstances not within their control.
11) PROMOTION DURING THE EXHIBITION
Exhibitors are reminded not to place stickers, signs or posters anywhere in the hall other than within their own stall. Likewise, Exhibitor’s representative(s) may not distribute brochures, invitations etc. along the gangways or near the entrances. This is unfair to other Exhibitors and an inconvenience to visitors.
Stall booked can not be cancelled and no refund for the change in date, venue or location due to any factor beyond the control of organiser.
12) PAYMENT TERMS AND CONDITIONS
The payment schedule is as follows;
a) 50% payment should be through current dated Cheque along with the Booking Form to secure booking.
b) Balance 50% should be paid in form of Post Dated Cheque dated on or before 30 days of start of each expo.
c) All payments should be made by Cheque / DD in favour of Indore Infoline Pvt. Ltd.
Exhibitors will not be allowed to occupy their space or stands if the payment terms specified on the contract are not followed. These terms cannot be varied under any circumstances.
No Exhibitors will be allowed to occupy their stands until full payment has been received by the organizers. These terms cannot be varied under any circumstances.
13) EQUIPMENT INTERFERENCE
No equipment can be operated which makes excessive noise or cause electrical interference or annoyance to other Exhibitors. In this matter the decision of the Organisers will be final.
14) DAMAGE TO STAND STRUCTURE AND EXHIBITION PREMISES
No person under any circumstance shall cut into or through any floor covering or wall nor alter any stand service structure except when authorized in writing by the Organisers.
15) No Eatables or Beverages are allowed inside the Exhibition Hall.
16) STAND CLEANING
During the Exhibition’s duration, the Organisers will be responsible for the daily cleaning of the stand carpets and gangways. During the build-up / dismantling periods, independent contractors appointed by Exhibitors are responsible for the removal of the stand building / dismantling materials and rubbish.
17) CANCELLATION TERMS
If any Exhibitor cancels his booking before 30 days of start of any expo he shall forfeit 50% of the total stall charges+ taxes. In case the cancellation is made within 30 days of start of any expo, exhibitor will have to pay 100% of total stall charges + taxes.
18) GOVERNING LAW AND JURISDICTION
All statutory taxes are to be paid by the exhibitor like VAT, GST, Central Excise, Service Tax and other liabilities., It is the responsibility of Exhibitor to get way bill. Road permit, NOC for brining exhibit material. Organiser will not be responsible by any date.means for lapse of such requirement by exhibitor and no claim will be entertained. Disputes if any, shall be governed and construed in accordance with Indian Laws and shall be subject to the jurisdiction of the Indore courts only..
19) COUNTER SALES
No sale is permitted during expo period in any expo.
Organiser will not be responsible for the content of items, quality of materials or pricing.
20) UNFORESEEN OCCURRENCES
In the event of any occurrence not foreseen in these Rules & Regulations, the decision of the Organisers shall be final.
21) EXIT PASS
Exhibitors will be allowed to exit only on submission of Exit Pass.
22) ACCEPTANCE OF RULES
The very fact that an Exhibitor participating in our Exhibition as an Exhibitor, it will be presumed without any dispute that he / she, his / her company / organisation has read the Rules & Regulations formulated by the Organisers and as printed above and irrevocably confirms to abide by them. This is applicable to each and every participant irrespective of the amount or percentage of payment made to the Organisers and includes participants, Exhibitors / Co-exhibitors as well as companies / organisations of complimentary stalls, irrespective of the fact if they have signed or not signed the registration form or any other document.